Fundraising Committee Roles: Who Does What (A Simple Org Chart for Booster Clubs)

“We need a fundraising committee” usually turns into five parents on a group text, all assuming someone else is handling the sponsor letters. The fix isn’t more meetings — it’s naming six specific jobs and putting one name next to each one.

Below is the role breakdown that works whether you’re a 12-player travel team or a 200-kid rec league, plus how to collapse it down for a smaller program without dropping anything important.

The Six Roles (and What Each One Actually Owns)

These aren’t job titles for a resume — they’re a checklist of work that has to happen somewhere. If you’ve already worked through how to build a fundraising committee that actually shows up, this is the next layer: turning “we have a committee” into “we have coverage.”

1. Fundraising Chair — sets the season calendar, picks which 3–4 fundraisers to run, reports numbers to the board monthly.
2. Treasurer — tracks income and expenses per fundraiser, handles reimbursements, keeps the books audit-ready.
3. Sponsorship & Donor Lead — owns the local business ask list, sends renewal letters, tracks who’s given the last two years.
4. Volunteer Coordinator — recruits and schedules shift-based help (concession stands, event setup, car wash crews).
5. Communications Lead — writes the parent emails, social posts, and reminder texts so the same 3 people aren’t doing everything by word of mouth.
6. Event-Day Captain — the single point of contact on the day itself, so the chair isn’t fielding “where do I park the trailer” texts during a live event.

Small Team (Under 30 Kids): Collapse to Three Roles

You don’t need six separate people for a 14-player team. Combine Chair + Communications into one role, Treasurer stays solo (money should always have exactly one owner), and merge Sponsorship + Volunteer Coordinator into a third. Three people, three clear lanes, no overlap — that’s enough to run 2–3 fundraisers a season without burning anyone out.

Large Program (100+ Kids): Add Sub-Leads Per Team

At league scale, each of the six roles needs a deputy per age group or team, reporting up to the single league-wide role holder. Otherwise the Sponsorship Lead ends up personally managing 40 business relationships alone, and burns out by January. If recruiting these deputies is the hard part, our guide to recruiting volunteers when everyone says they’re too busy has scripts for exactly that ask.

Write It Down in One Place

A one-page doc — role, name, phone number, and the two or three things they own — solves more coordination problems than another meeting ever will. Share it in the parent group chat at the start of the season so nobody has to guess who to ask about anything.

Rotate Before Burnout Sets In

Term-limit the Chair and Treasurer roles to two seasons if you can. Fresh eyes catch stale sponsor lists and outdated reimbursement habits, and it keeps any one family from feeling like they own the job forever.

Get the roles named, get one name on each line, and most of what feels like “our committee is disorganized” resolves itself within a season.

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Want a printable version of this role chart plus the rest of our season toolkit? Grab the free Youth Fundraising Quickstart Guide.